When you are planning any type of the event, booking the venue is probably one of the main decisions to make. There are many different available venue hire options in Auckland. The venue hire might contribute a significant portion of the budget. It also shapes and limits a lot of other decisions including setup and location. While you are narrowing down on the many venue options, here are some of the considerations you have to make with regards to other associated services and arrangements for your event.

Conference Rooms Catering

Most likely, your event will include some type of catering. If it’s a wedding, then a full-scale catering service is needed to provide the wedding reception meal and drinks. If you are hosting a workshop, on the other hand, you might only be providing light refreshments such as tea and biscuits. When you chose a conference room, make sure you are aware of the catering options. The venue might include catering as part of the package, or you might have to make your own arrangements. If it’s the latter, it’s a good idea to find out about the venue kitchen.

Meeting Rooms Furniture and Décor 

Another point to note when looking for a venue is what kind of floor arrangement you would want. Does the venue provide chairs, and are they suitable for your meeting? If they are not appropriate, you might need to work with equipment hiring services. Other furniture items you might need are a stage, tables, desks, depending on the kind of program you will be hosting. Additionally, you will need to arrange to have these set up and arranged as you would prefer.

Décor is also a vital element of many events such as parties and weddings. You might be looking for a full-on massive décor arrangement or maybe just something simple like table cloths and banners for a conference.

Function Rooms Multimedia

Regardless of the type of event you are hosting, you need a great multimedia setup. This might include a sound system with enough microphones and speakers, screens and projectors, and possibly special lighting. You will also need people to operate this equipment as well as a DJ, camera, and video recording team. Once you understand the requirements of your function then you can look into hiring a function room for your event, if you look at this site you will notice that there are probably more options than you think when it comes to booking out a venue for a function.

Ushering and Hosting

For a successful event, you need a team of capable volunteers or staff to make sure the event goes smoothly. You will need people to be in charge of several different tasks including registration, ushering and hosting, serving the refreshments and meals, as well as setting up and tearing down the space. These people may be part of your own team, from the venue, or from the service companies you will be working with.

As discussed above, there are so many things you have to think about when planning to hire a venue. Before you settle on any location in Auckland, make sure you have a good idea of what you will do for catering, furniture, décor, multimedia, ushering, and hosting. Also be sure to check out what kind of amenities are on site. Throughout Auckland, many venue hire services offer comprehensive packages to cut down your planning responsibilities and often to give you a discount on event services. Happy planning!